St Mary's Catholic Primary is a 'Good' school... Pupils' progress and achievement are now good... Standards in English and mathematics at the end of Year 6 are above average... Good provision in EYFS mean children settle quickly and make good progress...97% attendance....




“Developing successful learners, inspired by the image of Christ and the teaching of the Catholic Church”






1.1         The Governors and staff of St Mary’s Catholic Primary School wish to ensure that pupils with medication needs receive appropriate care and support at school.  The Headteacher will accept responsibility in principle for members of the school staff giving or supervising pupils taking prescribed medication during the school day where those members of staff have volunteered to do so.


Please note that parents should keep their children at home if acutely unwell or infectious. After cases of sickness or diarrhoea, children SHOULD BE KEPT AT HOME FOR 48 HOURS.


  1. 2 Parents are responsible for providing the Headteacher with comprehensive information regarding the pupil’s condition and medication.


1.3         Prescribed medication will not be accepted in school without complete written and signed instructions from the parent.


1.4 Staff will not give a non‑prescribed medicine to a child.


1.5 Only reasonable quantities of medication should be supplied to the school (for example, a maximum of four weeks supply at any one time).


1.6 Where the pupil travels on school transport with an escort, parents should ensure the escort has written instructions relating to any medication sent with the pupil, including medication for administration during respite care.


1.7 Each item of prescribed medication must be delivered to the Headteacher or Authorised Person ( usually Mrs Palmer) , in normal circumstances by the parent, in a secure and labelled container as originally dispensed.  Each item of prescribed medication must be clearly labelled with the following information:


.         Pupil’s Name.

.         Name of medication.

.         Dosage.

.         Frequency of administration.

.         Date of dispensing.

.         Storage requirements (if important).

.         Expiry date.


The school will not accept items of medication in unlabelled containers.


1.8 Unless otherwise indicated, all medication to be administered in school will be kept in a locked medicine cabinet. The exceptions to this are inhalers. Each class teacher has a box kept securely in the classroom which contains labelled inhalers. Older children can carry their own inhalers if necessary.


1.9         The school will keep records, which they will have available for parents.


1.10       If children refuse to take medicines, staff will not force them to do so, and will inform the parents of the refusal, as a matter of urgency, on the same day. If a refusal to take medicines results in an emergency, the school’s emergency procedures will be followed.


1.11       It is the responsibility of parents to notify the school in writing if the pupil’s need for medication has ceased.


1.12  It is the parents’ responsibility to renew the medication when supplies are running low and to ensure that the medication supplied is within its expiry date.


1.13  The school will not make changes to dosages on parental instructions.


1.14  School staff will not dispose of medicines.  Medicines, which are in use and in date, should be collected by the parent at the end of each term.  Date expired medicines or those no longer required for treatment will be returned immediately to the parent for transfer to a community pharmacist for safe disposal.


1.15       For each pupil with long‑term or complex medication needs, the SENCO and Headteacher will ensure that a Medication Plan and Protocol is drawn up, in conjunction with the appropriate health professionals and in accordance with the Medical Conditions Policy below.


1.16       Where it is appropriate to do so, pupils will be encouraged to administer their own medication, if necessary under staff supervision. 


1.17       The school will make every effort to continue the administration of medication to a pupil whilst on trips away from the school premises, even if additional arrangements might be required.  However, there may be occasions when it may not be possible to include a pupil on a school trip if appropriate supervision cannot be guaranteed.



All staff will be made aware of the procedures to be followed in the event of a medical emergency.







“Developing successful learners, inspired by the image of Christ and the teaching of the Catholic Church “


  1. Medical Conditions Policy


This school is an inclusive community that welcomes and supports pupils with medical conditions. This school provides all pupils with any medical condition the same opportunities as others at school.


We will help to ensure they can:

  • be healthy
  • stay safe
  • enjoy and achieve
  • make a positive contribution
  • achieve economic wellbeing once they leave school.


The school makes sure all staff understand their duty of care to children and young people in the event of an emergency.


All staff feel confident in knowing what to do in an emergency.


This school understands that certain medical conditions are debilitating and potentially life threatening, particularly if poorly managed or misunderstood.


This school understands the importance of medication and care being taken as directed by healthcare professionals and parents.


All staff understand the medical conditions that affect pupils at this school.


Where necessary, staff receive training on the impact medical conditions can have on pupils.


The named member of school staff responsible for this medical conditions policy and its implementation is: the SENCO.



No child will be denied admission or prevented from taking up a place in this school because arrangements for their medical condition have not been made.


  • This school will listen to the views of pupils and parents.


  • Pupils and parents feel confident in the care they receive  from this school and the level of that care meets their needs.


  • The whole school and local health community understand and support the medical conditions policy.


  • This school understands that all children with the same medical condition will not have the same needs.


  • The school recognises that duties in the Children and   Families Act (England only), the Equality Act (England, Wales and Scotland) and the Disability Discrimination Act (Northern Ireland only) relate to children with disability or                medical conditions and are anticipatory.



Policy framework

The policy framework describes the essential criteria for how the school can meet the needs of children and young people with long-term medical conditions.


This school’s medical conditions policy is drawn up in consultation with a wide range of local key stakeholders within both the school and health settings.


  • Stakeholders should include pupils, parents, school nurse, school staff, governors, the school employer, relevant local health services and relevant supporter organisations.


The medical conditions policy is supported by a clear communication plan for staff, parents* and other key stakeholders to ensure its full implementation.


  • Pupils, parents, relevant local healthcare staff, and other external stakeholders are informed of and reminded about the medical conditions policy through clear communication channels.


2.2 All children with a medical condition should have an individual healthcare plan (IHP).

  • An IHP details exactly what care a child needs in school, when they need it and who is going to give it.


  • It should also include information on the impact any health condition may have on a child’s learning, behaviour or classroom performance.


  • This should be drawn up with input from the child (if appropriate) their parent/carer, relevant school staff and healthcare professionals, ideally a specialist if the child has one.

1.3  All staff understand and are trained in what to do in an emergency for children with medical conditions at this school.


  • All school staff, including temporary or supply staff, are aware of the medical conditions at this school and understand their duty of care to pupils in an emergency.


  • Where applicable, all staff receive training in what to do in an emergency and this is refreshed every three years.


  • A child’s IHP should, explain what help they need in an emergency. The IHP will accompany a pupil should they need to attend hospital. Parental permission will be sought and recorded in the IHP for sharing the IHP within emergency care settings.


If a pupil needs to attend hospital, a member of staff (preferably known to the pupil) will stay with them until a parent arrives, or accompany a child taken to hospital by ambulance.         They will not take pupils to hospital in their own car.


2.4 This school has clear guidance on providing care and support and administering medication at school. ( see policy on administering medicines)


  • This school understands the importance of medication being taken and care received as detailed in the pupil’s IHP.


  • This school will make sure that there are more than one members of staff who have been trained to administer the medication and meet the care needs of an individual child.This school will ensure that there are sufficient numbers of staff trained to cover any absences, staff turnover and other contingencies.


This school’s governing body has made sure that there is the appropriate level of insurance and liability cover in place.


  • This school will not give medication (prescription or  non-prescription) to a child under 16 without a parent’s  written consent except in exceptional circumstances,            and every effort will be made to encourage the pupil to  involve their parent, while respecting their confidentiality.


  • When administering medication, for example pain relief, this school will check the maximum dosage and when the previous dose was given. Parents will be informed. This school will not give a pupil under 16 aspirin unless prescribed by a doctor.


  • This school will make sure that a trained member of staff is available to accompany a pupil with a medical condition on  an off-site visit, including overnight stays.


  • Parents at this school understand that they should let the school know immediately if their child’s needs change.


2.5 This school has clear guidance on the storage of medication and equipment at school.


  • This school makes sure that all staff understand what constitutes an emergency for an individual child and makes sure that emergency medication/equipment is readily available wherever the child is in the school and on off-site activities, and is not locked away.


Pupils may carry their emergency medication with them if they wish/this is appropriate. Inhalers will be kept in a child’s classroom in a sealed container and will be clearly labelled.


  • Pupils may carry their own medication/equipment, or they should know exactly where to access it.


  • Pupils can carry controlled drugs if they are competent, otherwise this school will keep controlled drugs stored securely, but accessibly, with only named staff having access.


Staff at this school can administer a controlled drug to a pupil once they have had specialist training.


  • This school will make sure that all medication is stored safely, and that pupils with medical conditions know where they are at all times and have access to them immediately.
  • This school will store medication that is in date and labelled in its original container where possible, in accordance with its instructions. The exception to this is insulin, which though must still be in date, will generally be supplied in an insulin injector pen or a pump.


  • Parents are asked to collect all medications/equipment at the end of the school term, and to provide new and in-date medication at the start of each term.


  • This school disposes of needles and other sharps in line with local policies. Sharps boxes are kept securely at school and will accompany a child on off-site visits. They are collected and disposed of in line with local authority procedures.


2.6 This school has clear guidance about record keeping.

  • Parents at this school are asked if their child has any medical conditions on the enrolment form.


  • This school uses an IHP to record the support an individual pupil needs around their medical condition. The IHP is developed with the pupil (where appropriate), parent, school staff, specialist nurse (where appropriate) and relevant healthcare services.


  • This school has a centralised register of IHPs, and an identified member of staff has the responsibility for this register.


  • IHPs are regularly reviewed, at least every year or whenever the pupil’s needs change.


  • The pupil (where appropriate) parents, specialist nurse (where appropriate) and relevant healthcare services hold a copy of the IHP. Other school staff are made aware of and have access to the IHP for the pupils in their care.


  • This school makes sure that the pupil’s confidentiality is protected.


  • This school seeks permission from parents before sharing any medical information with any other party.


  • This school meets with the pupil (where appropriate), parent, specialist nurse (where appropriate) and relevant healthcare services prior to any overnight or extended day visit to discuss and make a plan for any extra care requirements that may be needed. This is recorded in the pupil’s IHP which accompanies them on the visit.


  • This school keeps an accurate record of all medication administered, including the dose, time, date and supervising staff.


  • This school makes sure that all staff providing support to a pupil and other relevant teams have received suitable training and ongoing support, to make sure that they have confidence to provide the necessary support and that they fulfil the requirements set out in the pupil’s IHP. This should be provided by the specialist nurse/school nurse/other suitably qualified healthcare professional and/or the parent. The specialist nurse/ school nurse/other suitably qualified healthcare professional will confirm their competence, and this school keeps an up-to date record of all training undertaken and by whom.


2.7 This school ensures that the whole school environment is inclusive and favourable to pupils with medical conditions.


This includes the physical environment, as well as social, sporting and educational activities.


  • This school is committed to providing a physical environment accessible to pupils with medical conditions and pupils are consulted to ensure this accessibility. This school is also committed to an accessible physical environment for out-of-school activities.


  • This school makes sure the needs of pupils with medical conditions are adequately considered to ensure their involvement in structured and unstructured activities, extended school activities and residential visits.


  • All staff are aware of the potential social problems that pupils with medical conditions may experience and use this knowledge, alongside the school’s bullying policy, to help prevent and deal with any problems. They use opportunities such as PSHE and science lessons to raise awareness of medical conditions to help promote a positive environment.


  • This school understands the importance of all pupils taking part in physical activity and that all relevant staff make appropriate adjustments to physical activity sessions to make sure they are accessible to all pupils. This includes out-of-school clubs and team sports.


  • This school understands that all relevant staff are aware  that pupils should not be forced to take part in activities if    they are unwell. They should also be aware of pupils who have been advised to avoid/take special precautions during activity, and the potential triggers for a pupil’s medical condition when exercising and how to minimise these.


  • This school makes sure that pupils have the appropriate medication/ equipment/ food with them during physical activity.


  • This school makes sure that pupils with medical conditions can participate fully in all aspects of the curriculum and enjoy the same opportunities at school as any other child, and that appropriate adjustments and extra support are provided.


  • All school staff understand that frequent absences, or symptoms, such as limited concentration and frequent tiredness, may be due to a pupil’s medical condition.  This school will not penalise pupils for their attendance  if their absences relate to their medical condition.


  • This school will refer pupils with medical conditions who are finding it difficult to keep up educationally to the SENCO who will liaise    with the pupil (where appropriate), parent and the pupil’s healthcare professional.


  • Where appropriate, pupils at this school learn what to do in an emergency.


  • This school makes sure that a risk assessment is carried out before any out-of-school visit, including work experience  and educational placements. The needs of pupils with   medical conditions are considered during this process and plans are put in place for any additional medication, equipment or support that may be required. 



2.8 This school is aware of the common triggers that can make common medical conditions worse or can bring on an emergency.


The school is actively working towards reducing or eliminating these health and safety risks and has a written schedule of reducing specific triggers to support this.


  • This school is committed to identifying and reducing triggers both at school and on out-of-school visits.


  • School staff will be given training and written information on medical conditions which includes avoiding/reducing exposure to common triggers. It has a list of the triggers for pupils with medical conditions at this school, has a trigger reduction schedule and is actively working towards reducing/ eliminating these health and safety risks.


  • The IHP details an individual pupil’s triggers and details how  to make sure the pupil remains safe throughout the whole school day and on out-of-school activities. Risk assessments are carried out on all out-of-school activities, taking into account the needs of pupils with medical needs.


  • This school reviews all medical emergencies and incidents  to see how they could have been avoided, and changes  school policy according to these reviews.

Where a child is returning to school following a period of hospital education or alternative provision (including home tuition), this school will work with the local authority and education provider to ensure that the child receives the support they need to reintegrate effectively.


  • This school works in partnership with all relevant parties including the pupil (where appropriate), parent, school’s governing body, all school staff, catering staff, employers and healthcare professionals to ensure that the policy is planned,  implemented and maintained successfully.


2.9 Each member of the school and health community knows their roles and responsibilities in maintaining and implementing an effective medical conditions policy.


  • This school works in partnership with all relevant parties including the pupil (where appropriate), parent, school’s governing body, all school staff, catering staff, employers and healthcare professionals to ensure that the policy is planned, implemented and maintained successfully.


  • This school is committed to keeping in touch with a child when they are unable to attend school because of their condition.


2.10 The medical conditions policy is regularly reviewed, evaluated and updated. Updates are produced every year.


  • In evaluating the policy, this school seeks feedback from key stakeholders including pupils, parents, school healthcare professionals, specialist nurses and other relevant healthcare professionals, school staff, local emergency care services, governors and the school employer. The views of pupils with medical conditions are central to the evaluation process.


*The term ‘parent’ implies any person or body with parental responsibility such as a foster parent, carer, guardian or local authority.